MCA Monthly Checklist

REVIEW ASSOCIATE ANNIVERSARY DATES

• On the first business day after you complete your month-end close (at least 24 hours later), to allow the system to properly update all transaction data from the previous month, access the Standard Reports > Birthdays and Anniversaries. Remove all columns other than Cap Anniv. Month and Royalty Anniv. Month. Filter to the current month for Cap Anniversary Month and then Royalty Anniversary Month to see a list of all agents who have started a new Company Dollar and Royalty Anniversary Year. 
• Agent Company Dollar and Royalty will need to be recalculated on any unposted transactions for agents beginning a new anniversary year. To do this, access Standard Reports > Pending Sales for a list of all unposted transactions. Open each transaction for the agents on the list that was pulled above (the Birthdays and Anniversaries report) and click the Auto Calculation in the Agent Detail screen, then Save Transaction.

CommandMC Activity Reports

Review MCAlert

• On the first business day after month-end close, review the MCAlert and take appropriate action.

INVOICE YOUR ASSOCIATES

• By the tenth of the month, send invoices to your associates.
• Collect payments by the deadline set by your Market Center. (KW recommends within 10 days of the invoice date.) 
• The AR-Associates account should have a zero balance at the end of the month.
• Apply late fees as outlined in documented and approved ALC/Leadership Policies.

AccountEdge

AccountEdge Connect

LoneWolf

BANK RECONCILIATION

• Reconcile ALL MC bank accounts within twenty-four hours of receipt of the bank statement.
• Review bank reconciliation reports with your Team Leader, who should then initial approval on the reports.

AccountEdge

LoneWolf

PAYROLL

• Work with your CPA or payroll vendor to set up your payroll.
• Recommended payroll dates: 15th and last day of the month.

AccountEdge

LoneWolf

VENDOR PAYMENTS

• Use the AccountEdge To-Do List to pay recurring invoices.
• In AccountEdge - enter and pay new invoices in the Purchases menu.
• In AccountEdge - review the Purchases Register to ensure all outstanding invoices are paid.
• In Lone Wolf – Post Vendor/Supplier Invoices 5.1.
• In Lone Wolf – Pay Accounts Payable Invoices 5.2.
• Any late fees incurred for bills not paid on time need to be booked below-the-line as an owner expense.

REVIEW ASSOCIATE PRODUCTION FOR AWARDS

• Verify Associate production reports for accuracy and recognition.
• Run the following reports in the knowledge base articles:
  • • Review and Download Standard and Reconciliation Reports 
    • Agent Production Detail report
    • Awards - Recognizing Associates for Achievements Monthly

REVIEW KEY TEAM AND GROUP REPORTS

• Use the Team Member Roster and Production Summary to verify team rosters.
• Distribute reports to Rainmakers or direct them to the Team Statistics Portal to confirm team data.

CommandMC Additional Reports

Team Tool

REVIEW KEY REPORTS

• Financial Statement and Financial Statement Exceptions: Review and resolve exception items. (CommandMC Additional Reports)
• Ensure all associates have the correct Caps, splits, and statuses. You can create a custom report in CommandMC Activity Reports to view all data.
• Review the Sponsorship Corrections and Substitute Sponsor Requests in the Administration Applet and approve as needed. (Learn more about sponsor changes here.)

CommandMC

myKW Reports

PROFIT SHARE STATEMENTS

• On the 21st of each month print and distribute Profit Share statements.

BACKUP AND OPTIMIZATION PROGRAM

• Backup your AccountEdge file, then run the optimization program.
  • • Error when Verifying Company File in AccountEdge - AccountEdge Error
• Ensure all programs are closed before leaving each day. (Backups will not run properly if programs remain open.)

AccountEdge

Back-up Procedures