Create an Account in AccountEdge
1. Open AccountEdge and click Accounts and then Account List to see the chart of accounts.
2. Click New to create the new account.
3. Select the Account Type, enter the new Account Number, then hit the Tab Key and enter the account label into Account Name.
- Be sure to refer to the Chart of Accounts (U.S. and Canada) to ensure you are using a KWRI-approved account; using an account not on this list will result in an Out of Balance error and will prevent closing the month.
4. Click OK, at the bottom right of the modal.
Edit Account Details
1. Open AccountEdge and click Accounts and then Account List to see the chart of accounts.
2. Use the Account Number search to find and select the account you want to edit. Click Edit, at the bottom right of the screen.
3. Make the needed changes, then click OK, at the bottom right of the screen.
Move Funds Between Accounts
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AccountEdge has a feature to combine accounts, however this feature merges the two accounts together and the designated account is removed. Using this feature will cause data corruption in your KW Financial Statement. DO NOT USE THE COMBINE ACCOUNTS FUNCTIONALITY AT THIS TIME. If accounts need to be combined, journal the balance of the accounts to the designated account that should remain. All history stays logged on the prior account, however that account can be renamed, edited and used for another purpose. |
1. Open AccountEdge, click Accounts, and then click Record Journal Entry.
2. The General Journal # will automatically populate to the next number. Enter the Date of the Journal entry, then enter a Memo for the Journal Entry to indicate what the journal entry is for (e.g. Journal Entry to move KWPP Culture account to new account number).
3. Click in the Acct # field of the first line item, click the Arrow, then search by and select the account number that needs to be moved, and click Use Account. Enter the account balance in either the Debit or Credit field (and you can also enter a memo on the line item as well).
- If the current balance in the account is a Credit, you will enter the balance as a Debit, and if the current balance in the account is a Debit, you will enter the balance as a Credit.
4. Click in the Acct # field of the second line item, click the Arrow, then search by and select the account number that you are moving to, and click Use Account. Enter the account balance in either the Debit or Credit field (and you can also enter a memo on the line item as well).
- If the account balance was entered in the Debit field in the line above, enter the balance in the Credit field in this line to balance the journal entry. If the account balance was entered in the Credit field in the line above, enter the account balance in the Debit field in this line to balance the journal entry.
5. The Out of Balance amount should be $0.00. If it is not, review the amount of the Credit and Debit on each line to ensure the entry balances. Click Record
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